Legal Administration Assistant

Life at PICA Group

We asked our people what made working at PICA special, and they highlighted that we offer a sense of Belonging, we have Flexible ways of working, we’re Making a Difference every day, your career journey provides Challenge and Growth, and you’ll enjoy our PICA Perks.

About the role

We're on the hunt for a dedicated and detail-oriented Legal Administration Assistant to join our vibrant Kemps Petersons Legal team in Melbourne! If you're ready for an immediate start in a full-time permanent role, this could be your next career move. Reporting to the Team Leader/Senior Solicitor, you'll play a crucial role in initiating legal proceedings for our Owners Corporation and commercial clients, ensuring accuracy, compliance, and efficiency.

Objectives

• Kickstart Cases: Open new files, request and source documents from clients, and draft confirmation letters and Solicitor Demand Letters.
• Court Coordination: Handle court e-filing, schedule hearing dates for contested matters, and keep track of important deadlines.
• Draft Legal Docs: Prepare various initiating action documents, motions, petitions, and proposed orders across multiple jurisdictions.
• Client & Court Liaison: Respond to client and court inquiries, manage communications and payout requests from debtors/defendants, and calculate debt settlement amounts by reviewing and interpreting Owners Statements of Accounts (Strata) and client invoices (Commercial).
• Communication Pro: Maintain written and verbal communication with clients, defendants, and both internal and external stakeholders.
• Manage Cases: Keep case management on track and within KPIs.
• Legal Research: Research legal issues as directed by the supervising Solicitor.
• Trial Prep: Assist Solicitor in preparing for trials and defended matters.
• Admin Support: Provide administrative assistance as needed.

Be a crucial part of our team, handling everything from case initiation to trial preparation with efficiency and precision!

About you

• Ideally, you have at least 1 year of experience in legal document drafting, debt recovery, data entry, and administrative processes. However, a positive attitude and eagerness to learn can set you apart!
• Client Service Champion: You're known for delivering outstanding client service and possess excellent communication skills, both written and verbal.
• Organised & Efficient: Excellent time management and organisational skills are essential for this fast-paced, high-volume role.
• Tech-Savvy: Proficiency in MS Suite programs is a must.
• Eager Learner: You're enthusiastic about expanding your knowledge and skills across multiple jurisdictions.
• Professional & Compassionate: You handle clients and third parties with professionalism and sensitivity.
• Detail-Oriented: You have a sharp eye for detail and accuracy.
• Team Player: If you aspire to be the "glue" for our team and are a genuinely nice person who’s always willing to step up when needed, we want to hear from you!

We are a hardworking team, who pride ourselves on being loyal, supportive and we always work with the highest integrity.

About Us

If you haven’t heard of PICA Group, check us out: http://picagroup.com.au/, I think you’ll be impressed.  We have over 700 staff and 30 branches along the east coast, from Far North Queensland down to Tasmania.  We’re undergoing an exciting transformation, investing heavily in new products, technology and people initiatives – it’s a great time to join. Still not convinced? Check out what our employees have to say about working at PICA on Glassdoor A 4.1 star rating is nothing to sneeze at.

What we can offer you!

• Flexibility – Hybrid work schedules working from home five days each fortnight
• A Day Off – On your birthday because you deserve it!
• Benefits - Paid parental leave, discounted health insurance, hospital excess coverage, discounted fitness memberships, and study leave, to name a few.

Ready to Join Us?

If you're ready for that next step in your career and want to join an industry leader at an exciting period of transformation, please apply via the link. At PICA we value diversity and encourage a speak up culture where our people bring their whole selves to work to enhance community living for all.

For up-to-date information about PICA Group, visit us:

https://www.linkedin.com/company/prudential-investment-company-of-australia/mycompany/

https://picagroup.com.au/

You must have the right to live and work in this location to be considered for this opportunity.

It is PICA Group’s policy not to accept speculative CV’s from Agencies, unless the role has been released directly to the agency. Should we require any assistance from agencies on any roles a member of the Talent Acquisition team will contact agencies directly.

When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process.  We encourage people from underrepresented groups to apply.