Buildings Project Coordinator

About Us

OneSchool Global is one of the world’s largest, truly global schools, with over 9000 students, 125 campuses and 2000 staff operating across 20 countries. 

About the Team & Role.

As a Global Buildings Project Coordinator, you will be the connective tissue that keeps our internal strategic initiatives on track. Reporting into the Global Contracts Administrator, you will work across time zones and teams to ensure consistency, clarity, and coordination in every facet of our global capital works projects. You’ll be a key driver in standardising processes, enhancing project delivery, and ensuring our documentation and systems support the team's success.

What you’ll be doing

Internal Project Coordination & Execution

• Assist in planning and delivering global internal projects that enhance operational efficiency.
• Help develop and manage standardised process flows, templates, and policies across regions and campuses.
• Maintain master plans, project roadmaps, and documentation for capital projects.
• Coordinate with internal and external stakeholders to support smooth communication throughout all project phases.
• Consolidate and analyse data from multiple global regions to support strategic decisions.
• Support the creation and maintenance of global standards and accessible documentation.
• Assist in rolling out and managing project management systems and tools.
• Keep the Global Buildings Hub updated with current resources, procedures, and guidelines.

Reporting & Stakeholder Engagement

• Contribute to regular leadership reports that highlight progress, risks, and resource needs.
• Collaborate with regional teams to collect project data, resolve issues, and remove roadblocks.
• Ensure alignment and engagement with stakeholders across geographies and disciplines.

Continuous Improvement & Efficiency

• Identify and recommend improvements to global processes and workflows.
• Provide feedback on inefficiencies and support the rollout of operational enhancements.
• Help develop training materials and documentation to reinforce best practices and continuous learning.

What you’ll bring

• Experience in project coordination or project management within a global or complex organizational environment.
• Proficiency in project management software (e.g., MS Project, Trello, etc.) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication and collaboration skills, with the ability to work cross-functionally.
• A strong understanding of construction or capital works project lifecycles an advantage.

Why you’ll love working with us

• Our state-of-the-art facilities that include end of trip facilities 
• Hybrid working arrangements 
• Free catered lunch daily and barista coffee from our onsite cafeteria  
• Free parking.
• Free or discounted tickets to sporting, music and entertainment events at Sydney Olympic Park.  
• Access to ongoing training and development. 
• Working with a highly collaborative and supportive Global team.     

Our School has a clear vision, and our values are the heart of everything we do. Our culture is supportive and dynamic, and our success is enabled by an engaging, passionate team approach.