Governance & Democracy Coordinator

About the Role

As Governance & Democracy Coordinator, you will provide administrative and logistical support to Elected Members and the Governance & Democracy team, ensuring smooth day-to-day operations, including:

• Manage diaries and meeting logistics for Elected Members and the team, including preparing agendas, calendars, and templates.
• Oversee Council Chamber and Committee Rooms, handling bookings, room set-up, and assisting with presentations.
• Coordinate and document key governance activities, including citizenship ceremonies and travel arrangements for the team.
• Support policy and procedural development through research and preparation of documentation.
• Maintain high standards of record keeping and administration to ensure compliance and transparency.
• Contribute to continuous improvement of systems and processes within the Governance, Strategy & Compliance group.
• Build strong relationships with internal teams, external stakeholders, iwi, and community partners.
• Promote Council’s values of innovation, helpfulness, respect, engagement, and inspiration in all interactions.
  
  

What You Will Bring

• 2+ years’ experience in an executive assistance or similar customer-facing role.
• Experience in meeting administration and knowledge of statutory procedures.
• Desirable: Experience working in local government.
• Intermediate Microsoft Office skills and advanced keyboard proficiency.
• Excellent oral and written communication skills.
• Strong organisational skills, attention to detail, and effective time management.
• Political and business acumen with the ability to adapt to changing priorities.
• Proven relationship-building skills and the ability to work collaboratively within teams.
• Commitment to bicultural competence, including a willingness to learn te reo Māori me ōna tikanga.
• Professionalism, integrity, and a proactive approach to problem-solving.

This vacancy closes on Friday 18 July 2025. 

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